There is a tendency to think that the main reason for loss of productivity at work is due to poor time organization or for procrastinating tasks. That is, by leaving pending tasks for later. However, a study carried out by the project management platform Lokalise, has revealed a surprising reason why working hours they don’t give as much of themselves as you would like: too many applications and digital tools are used in daily work.
This phenomenon has been called “online tool fatigue” or fatigue due to excess of digital tools. According to the results revealed by the Lokalise survey, when too many messaging, email, data management or project management applications are used, instead of help you be more productivejust the opposite happens and productivity plummets.
Impossible to concentrate. According to data from the Lokalise study, based on the opinions of more than 1,000 office workers in the US from different professional sectors, these employees experience constant daily interruptions in your concentration when they receive a message through the work messaging app, they must respond to an email, etc.
The data indicates that 17% of respondents switch between tabs, applications or platforms more than 100 times in a single workday. 56% of the workers interviewed assured the platform that tool fatiguesuch as switching between them and notifications, negatively affects your concentration and productivity.
Two weeks jumping between applications. On average, this constant switching between applications and attention to notifications causes employees to lose an average of 51 minutes, although 22% claim that the time lost amounts to more than two hours per week.
This figure may seem like a small thing, but if this time is added up by all the employees of a company and computed over a full working year, it implies an annual loss of between one week and two and a half weeks of work. non-productive time. All this for something as trivial as clicking on a window to change apps.
Too many apps. 55% of participants say they use between three and five computer applications in their daily work, while 31% of employees say they use between six and ten applications to do their work.
The usage data collected suggests that productivity tools that consume the most time are the email with 47%, followed by professional messaging apps such as Slack, Teams or Discord with 35%. Surprisingly, video calling tools, on which most meetings are supported, are in third place in terms of time consumed, with 22%. Below 17% there are other more specific applications like the calendarcloud storage systems (Google Drive, Dropbox, OneDrive, etc.) or support and assistance systems such as Asana, Jira, Zendesk or Salesforce.
Changing apps is like changing tasks. Although it is part of the resolution of a single task, the constant alternation between applications produces a cognitive effect similar to that occurs with multitasking.
By changing the graphical environment, functions and operation of each platform, the brain it takes a certain time to process the change, breaking the inertia of concentration that reaches when performing a certain task in one of the tools. This effect of constant change generates mental fatigue and causes the brain to need several minutes to refocus on the main task after each interruption.
Image | Unsplash (Swello)
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