According to has revealed According to the Audit of personnel expenses of the Generalitat Administration prepared by the Sindicatura de Comptes, the Valencian Community is experiencing a situation that is torn between the surreal and the negligence: two computer systems on which the payrolls of almost 6,800 civil servants and public employees depend cannot exchange data.
The only way to achieve this is through an application made in Microsoft Access by a single person who would also be the only one who knows how to maintain and update it.
SIGNO and GESPERJU2 do not speak to each other. He SIGN program (Integrated Payroll Management System and Others) is the internal computer system of the Generalitat Valenciana used for the management, calculation and payment of payrolls of civil servants and labor personnel of the Valencian Administration, including education, health and other services, allowing procedures such as direct debits and registrations or cancellations of employees.
On the other hand, the GESPERJU2 program is a platform that manages the labor files of the personnel at the service of the Justice Administration of the Valencian Community, in processes such as the management of payrolls, permits and other administrative and human resources situations of its staff of judges, magistrates and Justice officials.
What is expected is that the platform that manages payroll and the one that manages whether employees are on leaveon vacation or have requested a leave of absence were connected. To the surprise of the auditors of the Sindicatura de Comptes, these two platforms cannot exchange data.
An “improvised” connection. As and stood out The Economistthat the officials of the Department of Justice of the Valencian Community receive their payroll on time and without errors depends only on a “patch” in the form of an application created with Microsoft Access.
That’s not the auditors’ most surprising discovery, however. The person who created this application is the only one capable of updating the salary tables and other parameters necessary so that the officials’ payrolls are processed without problems. According to the Syndicate reportthis disconnection between platforms has left the Administration in a situation of “absolute dependence on a person”, in addition to “posing a high risk of continuity of operation if this person could not use this parallel application.”
We imagine that at this moment, that person will be the best protected official in the Valencian Administration.
Two platforms and end up doing it by hand. Another derivative is added to this unprecedented fact. The Access application has its limitations, so some payroll incidents must be done by hand by an official, so that they are reflected correctly.
As the audit report noted, “the calculation of certain payroll incidents is carried out manually (arrears, three-year terms previously consolidated in General Administration positions, salary supplements for vertical replacements or guards), which increases the possibility of errors.”
As described in the report, the integration problem would not be limited to Justice. Also mentioned is the risk that, due to a lack of communication between platforms, the same person who has had their position changed or promoted, could “collect two salaries simultaneously” (in the old position and in the new one) without being detected.
TALIA: the great promise. TALIA is the new personnel management application that is proposed to replace the current ones and whose first phase has already would be tendered and awarded.
The promise of TALIA is that personnel information and payrolls of Administration personnel will no longer live on separate and unconnected islands. However, its deployment is planned for years to come (if deadlines are met), and the precedent of delays and cost overruns in implementations like the one suffered with NEFIS in 2019. Until then, someone in the Valencian Administration will ensure that paid for the Office license.
Image | Unsplash (Rafael Oliveira)
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