The Tax Agency has prepared a New Billing System for SMEs and Autonomousis called verifactu and is part of the Law 11/2021known as anti -arud law. Its objective is that all invoices issued in Spain meet some requirements and are verifiable by the Tax Agency.
What is verifactu?
Its official name is Veri*Factu, but we are going to omit the capital letters and asterisk in favor of readability. It is the name that the Tax Agency has put to the new billing regulations collected in the Royal Decree 1007/2003. It defines the requirements that must be adopted by the billing systems of companies and self -employed, so that All invoices follow a standard and are verifiable by the administration.
Verifactu is not software to make invoices, but a technological system that will be integrated into the so -called SIF (Billing Computer Systems) to avoid possible fraud. Verifactu forces the SF to meet a series of technical requirements so that Each invoice issued is unalterable, safe and traceable.
The verifactu system They will automatically send all invoices to the Tax Agency. This seeks to end the dual -use which allows a double accounting and hide the real sales of a company. All invoices issued with this system must carry the legend “verifiable invoice at the Electronic Headquarters of the AEAT” or “verifactu” and also will include a QR code.
Who is obliged to use verifactu?
Verifactu affects most companies and freelancers. Here are those who are obliged to meet this requirement:
- Companies: Companies Sociedad Anónima, Limitada Company, Cooperatives and any entity that is subject to the Corporation Tax.
- Autonomous: all, including those that pay them in the module regime.
- Revenue attribution regime entities: Includes communities of civil assets and societies.
- Foreign companies that have a branch in Spain: Although its headquarters are in another country, if the company operates in Spain lasting through an office, factory or branch, it will be obliged to use verifactu.
Who is exempt from using verifactu?
Although the vast majority of companies and professionals will be affected, there are some exemptions:
- Companies in the SII: he Immediate Information Supply It forces companies to communicate their turnover almost in real time, so the use of verifact would be redundant.
- Freelancers in modules or equivalence surcharge: The exemption only applies to cases where a complete invoice is not issued. If an invoice must be issued in an operation, they must use verifactu.
- Agrarian sector: Taxpayers who are accepted to the Special Regime of Agriculture, Livestock and Fisheries are exempt, but only in agrarian receipts (the buyer issues them).
- the Basque Country: It is a territory with their own tax regime and have their own system called Ticketbai.
When does verifactu come into force?
The verifactu system has been available since last April for those companies and freelancers that want to use it voluntarily. It will begin to be mandatory from next year Although companies will have to incorporate it much sooner than the self -employed, who have more margin.
- Companies: January 1, 2026.
- Autonomous: July 1, 2026.
Companies that do not comply with the obligation to use certified software with verifactu face fines of up to 50,000 euros. For their part, software suppliers that do not meet the requirements could receive sanctions of up to 150,000 euros.
How does verifactu work?
Image: Tax Agency
As we said above, verifactu is not a computer program as such that you can download and start using. To be able to issue invoices through this system, you have to get a SIF program that integrates it. At the moment it is not mandatory, but for developers the deadline to integrate it into their software has already defeated (it was July 1). This means that There are quite a few options that integrate it such as Quipu, Holded either Stel Order. These are the steps of the verifactu system:
- Invoice emission: The process does not change, the difference is that the program that is used must be certified for verifactu.
- Registration in the AEAT: Simultaneously, a file will be sent to the Tax Agency with the key data of the invoice.
- Recording records: In order to be unalterable, each new record is chained with the previous one. In this way a sequence is created that prevents modifying or erasing an invoice without breaking the complete chain.
- Impression and generation of QR: Also simultaneously, the invoice will be printed with a QR code and an alphanumeric identification code.
What is the price of verifactu?
Verifactu as such is free, but billing programs that usually have a Monthly cost. For example, Quipu has a basic plan for 14 euros per month, Holded for 14.50 euros and Stel Order offers a free plan.
Cover image | Mihail Nilov, Pexels
GIPHY App Key not set. Please check settings